Policies

Acceptance Policy

  1. Students can be admitted to the school from the age of three to five (kindergarten) and from the age of six to eleven (primary stage).
  2. Students are accepted without regard to social, ethnic or sectarian differences.
  3. Preference is given to students who have siblings at the school, if places are limited.
  4. Female students are often given preference in order to maintain a diverse and balanced student population.
  5. It is not necessary for a kindergarten student to have a strong command of the English language to enter our school.
  6. Students who are already enrolled in the kindergarten stage and have passed their level do not necessarily get accepted to the primary stage, unless they have demonstrated good behavior and full mental capacities.
  7. There are no fees for the entrance examinations.
  8. There is a testing period when registering a student, a week or more, to observe the behavior and mental capacity of the student.

Cancellation of students

Students will be removed from our enrollment list in the following cases:

  1. Leaving the country permanently.
  2. Transferring to another school. This is usually reported to us in advance by the parents, and they must provide us with an acceptance letter from the new school. Moreover all financial dues must be paid in full. Accordingly, a list of students from the school register is sent to the Department of Student Affairs at the Ministry of Education and Higher Education.

Enrollment Policy

Important Requirements in compliance with The Ministry of Education (MoE) for all students in Qatar:

  1. Valid resident permits are mandatory for registration. If a residency permit has not been issued, the parent must obtain a special exception from the Ministry of Education in Qatar.
  2. For students coming into Qatar the primary consideration when placing a student in a grade/year group will be their age in accordance to the equivalency table below. Students in very exceptional circumstances can obtain MoE approval to be placed in a grade/year that differs from the equivalency table by a year. MoE will make their decision based on the best educational, development and emotional interests of the child.
  3. If a student is enrolled in an age-inappropriate class, parents will be required to sign a consent form to show approval and awareness of implication and must also seek the approval of the MoE.

NEW STUDENTS

Acceptance of New Students

Accepting a new student into the school depends on the following factors, in order of priority:

  1. The age of the student is appropriate to his/her grade level
  2. There is a vacancy for the student in that grade level. If there is no immediate vacancy, the child will be placed on a waiting list.
  3. The student has passed the previous grade level successfully, otherwise he/she will repeat their class (this decision will made upon viewing the latest school report)
  4. The student’s mental and physical abilities are normal or above average. The school does not provide programs or facilities for students with special needs or learning disabilities.
  5. Students enrolling in grade 1 and above will be interviewed to assess their academic level and behavior after scheduling an appointment. Entry tests and interviews are free of charge.
  6. Students that demonstrate bad behavior or a below average academic level, will not be accepted into the school.
  7. The parent/guardian must provide the Documents Required for Registration below for review, otherwise the student will not be offered a place at the school.

Documents Required for Review and Registration

  1. Three recent passport photographs
  2. Valid Qatari ID of student (sight of the original + 1 copy)
  3. Valid passport of student (sight of the original + 1 copy)
  4. Birth certificate of student (sight of the original + 1 copy)
  5. Updated immunization card (sight of the original + copy)
  6. Health record document (original).
  7. Previous school record of achievement.
  8. Qatari ID of the child’s sponsor/guardians (1 copy)
  9. Passport of the child’s sponsor/guardians (1 copy)
  10. Home address: Zone number, Street name and number, Building number
  11. Registration fee of QAR 1000
  12. Students transferring from other schools in Qatar must provide a letter from the previous school stating the passing Grade and behavior report of the student, and that there are no remaining financial obligations towards the school.
  13. Students arriving from outside Qatar must provide an Arabic or English translation of their entire official documents and student record of achievement if they are in a language other than Arabic or English.

All required documents (listed above) must be brought to the school and the registration fee must be paid BEFORE filling out a registration form. The school will not make any photocopies.

Transferring from other schools WITHIN Qatar

  1. Once the registration fee has been paid, we will issue an enrollment letter stating the grade level in which the child is registered.
  2. This enrollment letter must be taken to the old school to begin the transfer process.
  3. We will fill in a registration form and the parent/guardian must sign it.
  4. The student’s name will be added to the school database.
  5. Once the MoE NSIS is activated, the student will be transferred officially on the MoE database
  6. Transferring students can be made for the first term or the second term.

Transferring a student will not be possible if outstanding fees in the previous school have not been paid in full.

Transferring from OUTSIDE Qatar

  1. Acceptance into a grade level will be determined by the age policy first and by the equivalency table above.
  2. The student’s name will be added to the school database.
  3. Once the MoE NSIS is activated, the student will be transferred officially on the MoE database once MoE approves the age level.
  4. Transferring students can be made only for the first term. Not the second term.

RETURNING STUDENTS

Accepting a returning student who was already enrolled at Doha International School depends on the following factors:

  1. The student has passed his/her grade level in the previous year, otherwise he/she will repeat their class.
  2. The student has demonstrated excellent behavior in the previous year and has never received a suspension notice.
  3. The student has not committed severe acts of vandalism, bullying, disrespect or severe offenses towards his/her classmates, teachers and staff
  4. The student was following school policies and rules consistently in the previous year.
  5. All school fees have been paid in full before March of the previous year.
  6. A reservation fee (as approved by the ministry of education) has been paid at the end of the academic year (by May 18th) to insure a place for the following academic year. This reservation fee will then be deducted from first term fees of the following year.

Students who do not fulfill the above requirements will be blacklisted and issued with a suspension and withdrawal notice. No academic reports will be issued unless all outstanding fees have been paid.


 Academic Assessment

The school aims to maintain a high academic standard. For this, student achievement is closely monitored and assessed on a daily basis and periodically.

Daily Assessments

  1. In class, the teacher observes the progress of the students and assesses their understanding of the subject using questions, discussions and games.
  2. While students are solving worksheets, the teacher checks and corrects the students’ mistakes.
  3. The teacher corrects the students’ homework and reviews the answers with them.

Periodical Assessments

  1. The teacher conducts weekly or bi-weekly quizzes to test the understanding and proficiency of the students, or when completing a unit or chapter.
  2. The teacher conducts weekly or bi-weekly dictations and fun competitions in class to test the students’ knowledge.

Graded Assessments

  1. There are 2 major Graded exams during the academic year. The first Term exam which takes place in January and the second Term exam which takes place in May.
  2. There are also mid-term exams for only Math, Arabic and Religion.
  3. Students who fail the first Term exam will not be able to repeat it.

Students who fail the final exam, may be able to re-sit the exam two weeks later. If the students fail again in these subjects (English, Math, Science or Arabic), the student will have to repeat their class for the coming year.


Student Support Policy

Gifted Students
Teachers may discover students with special talents in artistic creativity or physical or intellectual ability. The school supports these gifted students in the following ways:
Praise the student for his/her talent or excellence.

  • Highlight and celebrate the student’s achievements and talents in school.
  • Give the student symbolic gifts.
  • Award the student a certificate of recognition during the year or at the end of the school year.
  • Facilitate the student’s participation in national and international competitions.
  • Assign academically advanced students as helpers and shadow teachers in the classroom, to reinforce their learning further.
  • Give academically advanced students more challenging learning activities to keep them interested and engaged.

Students with Learning Disabilities
Teachers may sometimes discover symptoms of learning disabilities, such as slow understanding, lack of concentration, or limited progress in reading and writing. The first step is to communicate with parents to discuss the situation of the child and refer it to a child specialist to provide a formal and accurate diagnosis. Therefore the parent is required to provide an official report from a certified specialist in the state of Qatar, and the report should contain the necessary recommendations. Accordingly, a remedial plan is designed to support students at school and at home.

  • The teacher designs a custom made remedial plan to be activated in the classroom and at home, and the guardian signs the receipt of the plan.
  • After completion of the plan, the teacher will reassess the student and modify the plan as required.
  • Students with learning disabilities will remain in the same class with the rest of their classmates so they do not feel marginalized or embarrassed.
  • The teacher plans each lesson while taking into account individual differences among the students and gives all students the opportunity to participate and express.
  • The teacher encourages advanced students to help and encourage their late colleagues to develop a spirit of cooperation and participation in class.
  • The school helps students who are not proficient in Arabic or English in primary grades 2 to 6 by providing them with foundation classes in the language and teaching them the basics of reading and writing. We also support them during the examination period to translate the papers of other materials, so that the language is not an obstacle in determining their level of information and analytical.

Students with Other Disabilities

The school provides moderate assistance for students who need crutches or leg braces. Physical needs are discussed during the pre-enrollment stage.

The school cannot provide and support to students with mental disabilities.


 Fees Policy

Fees for the Academic Years 2017 – 2018 – 2019 – 2020

Registration for new students   Qrs. 1,000  (non-refundable)
GRADE 1ST TERM 2ND TERM
Pre-school & KG Qrs.  7,000 Qrs.  6,699
Grades 1 to 6 Qrs.  8,000 Qrs.  7,100
Reservation for returning students   Qrs.1,000  (deducted from 1st term fees)
  1. School fees include all books, school uniform and school bag.
  2. Fees are to be paid at the start of each term by the first day of attendance.
  3. Fees are due to be paid in full, in cash only and on time.
  4. The school has the right to refuse a student the following term due to repeated lateness or failure in paying the fees.
  5. Bank Checks are not accepted.
  6. Installments are not accepted.
  7. The Registration fee for new students is non-refundable.
  8. The Reservation fee for returning students is due to be paid within the month of May of each year, otherwise a place cannot be guaranteed for the following academic year.
  9. The reservation fee will be deducted from the 1st term fees of the following year, only if the student returns. If the student does not return, the reservation fee will be non-refundable.
  10.  Coupons are not valid at the school.
  11.  Discounts are not permissible.

No academic reports will be issued unless all outstanding fees have been paid. Moreover, the student will not be accepted back into the school for the following term.


Dress-code

The school adopts a unified dress-code policy for students to embed a sense of equality and modesty among students and provide them with a sense of belonging and identity within the school community.

  1. The school provides a uniform and school bag that are mandatory especially for the Primary level.
  2. White socks must be worn with black or navy blue shoes.
  3. Training shoes must be worn with the sports uniform for the primary level.
  4. In the winter season (Primary level):
    • Students may wear a navy blue or black cardigan or jumper on top of the uniform
    • Students may wear plain white long-sleeved shirts
    • Girls may wear black or navy blue tights or leggings underneath their skirts
    • Boys may wear plain black or navy blue trousers
  5. The following are not allowed:
    • Make-up
    • Nail polish
    • High heels
    • Jewelry or excessive accessories (only simple studded earrings are allowed)
    • large, colorful headpieces or hair pins
    • Jeans (Primary level)
    • Other school bags especially designs that come with wheels
  6. Students are expected to wear the school uniform when attending a school-organized field trip.
  7. Students may be free to wear whatever they please only on a school Fun Day or when attending a school-organized field trip to the park or public garden.

      


 Behavioral Policy

Providing a safe and nurturing environment for learning is a core school mission, therefore we have designed a behavior policy that would help everyone within the school community to focus on our primary objective: Learning. To implement this policy, a number of guidelines and rules were created for the following reasons:

  1. Insure fairness and equality.
  2. Inspire self-discipline, responsible behavior and independence.
  3. Provide a safe environment and promote healthy practices.
  4. Encourage a civil and respectful relationship within the school community members.
  5. Promote good behavior and nurture a culture of kindness, positive thinking and cooperation.

Guidelines for Students

  • Show respect to staff, school guests and each other.
  • Promote the good reputation of the school in the community and follow school rules at all times during school activities in and outside the school
  • Adhere to procedures and report to a staff member all incidents of bullying and other actions of misbehavior such as vandalism, stealing and verbal or physical assault.
  • Know what behaviors will help them succeed in school and take responsibility for their behavior

Guidelines for Parents                                                                              

  • Support the school in implementing its rules and policies by talking to their child regularly about behavior in school and accepting the use of penalties where necessary
  • Encourage their child to be respectful and kind to classmates and staff at the school
  • Show support and respect for the school’s policies and penalty procedures
  • Keep the school informed about any issues  that may affect the child’s work or behavior

Classroom Rules for Students

  • Follow instructions the first time
  • Be kind to everyone
  • Be polite at all times
  • Always walk inside the school
  • Use a quiet voice inside the school
  • Look after personal books and items
  • Look after the school and its furniture and equipment
  • Keep the classroom organized and clean
  • Do not touch electronic equipment especially ACs.
  • Always work hard and do your best

Rewards

Students who consistently follow rules and demonstrate a high level of academic achievement are rewarded in a variety of ways to highlight student role models and encourage good behavior. Here are some examples of reward methods that are used depending on the type of achievement:

  • Complement the student’s behavior and actions.
  • Recognize and celebrate the student’s achievements in the school.
  • Give the student stickers or small inexpensive prizes.
  • A certificate may be given to the student at the end of the school year highlighting their achievement.
  • Students can receive positive points.
  • Students can get appointed class leaders or teacher helpers.
  • Students can get extra marks towards their exams (1 to 5 marks only)

Penalties

Students who disrupt the learning process or cause harm to themselves and others are made to take responsibility for their behavior using the following disciplining methods that escalate in severity based on the frequency or seriousness of bad behavior. A behavior report will be issued and maintained internally to monitor the progress of the student. The parents will also be contacted and informed with a Paper Feedback Form. Parents must sign this form and return it to school.

List of possible penalties in order of severity (based on the seriousness of the offense):

  1. Verbal warning and explaining to the student the consequences of the bad behavior. (up to 3 times. No behavior report necessary)
  2. Break detention for one day with worksheets (supervised by a teacher/helper).
  3. Break detention for 1 week with worksheets (supervised by a teacher/helper).
  4. Receiving negative ( – ) points, which may lead to Deducting marks/points lowering the grade of the student (1 to 5 marks only). Students who improve their behavior later will not have their marks deducted.
  5. Parents are contacted to report misbehavior and asked to implement disciplinary action at home.
  6. Parents are contacted and the student is suspended for one day.
  7. The student will not be accepted into the school for the following semester.

N.B.: Parents will cover the cost of repairing school property that has been damaged by their child.

When students lose points or marks, they can be given the opportunity to fix their mistakes by demonstrating good behavior, after which they can gain points to cancel the penalty. This allows each student to clean-up their behavior record.

SERIOUS INCIDENTS

The following are considered serious forms of disruptive behavior, and will be immediately reported to the principal and the child’s parents:

  • Fighting
  • Swearing
  • Bullying
  • Disrespect
  • Steeling
  • Vandalizing school property

Reasonable Interventions

  1. On some rare occasion, faculty may resort to reasonable force in order to prevent pupils committing an offence, injuring themselves or others or damaging property.
  2. On extremely rare occasions it may be necessary to search for items within a student’s possession and confiscate them if these items are forbidden in school or have been stolen. Forbidden items that have been confiscated will be returned to the student at the end of the day and parents will be informed if the problem persists. Stolen items will be returned to their rightful owner and the parents will be notified.

List of prohibited items:

  • Mobile phones / tablets / smart watches
  • Very sharp objects and weapons of any kind
  • Expensive jewelry and excessive accessories
  • Trolley bags
  • Unhealthy foods such as carbonated drinks, chocolates, candy and chips/crisps.
  • Toys and gadgets not related to students’ school work.
  • Make-up

 Health Policy

Health and safety of our staff and students is of high priority. We are committed to providing a safe and healthy environment and the necessary guidance to educate the school community.

First-Aid

  1. A first Aid kit is available in the Administration building.
  2. A school nurse or a member of staff with First Aid training will respond to student medical needs.
  3. The nurse is not responsible for diagnosing conditions or illnesses.
  4. For a medical diagnosis the student’s parent should consult a doctor or physician.

Unwell or Injured Student at school

  1. For minor incidents such as nausea, tummy aches, headaches and superficial injuries, the student will be attended to by the nurse or a first-aid trained member of staff and monitored to assess if he / she can continue with their school day.
  2. If a child vomits at the school, he/she will be assisted to get cleaned up and will be provided with temporary clean clothing if necessary. The parents will be contacted to collect the child from school so he/she can get some bed-rest.
  3. If a problem persists or gets worse, the guardian of the student will be contacted for collection.
  4. For injuries such as deep cuts, bone fractures or trauma due to existing illnesses such as diabetes or allergies, the guardian of the student will be contacted immediately and the first-aid staff will act in accordance with the guardian’s wishes.
  5. For serious emergencies, the guardian and an ambulance will be contacted immediately to transfer the student to a hospital.

Medication

  1. The school has a supply of basic medications such as paracetamol and topical gels for wounds and burns.
  2. Medications brought into school by a parent should be clearly labeled with the child’s name, expiry date and instructions on how and when to administer the medication.
  3. All medications are stored safely with the nurse.

Cleanliness & Hygiene

  1. The youngest students are escorted to the restroom by the teacher’s helper to assist them and make sure that they’ve been washed and that their clothes and hands are clean.
  2. If a young student has a toilet accident, he or she will be cleaned up and will be provided with temporary clean clothing.
  3. Students will be periodically checked for lice and parents will be informed if a child is infected. To avoid the spread of lice among other students, the infected child will be requested to stay home until he/she has been treated and is completely lice-free.
  4. A nanny is responsible for cleaning and disinfecting the bathrooms, classrooms and hallways throughout the day.

Food & Beverage Policy

  1. The school does not have a cafeteria or canteen.
  2. Parents who wish to celebrate their child’s birthday in school with a cake can do so, provided that they discuss it with the teacher a day in advance.
  3. Parents are requested to pack light, healthy and balanced meals for their children to make sure that students stay clean and safe and encourage healthy habits, please use this chart as a guide:
Foods Allowed in school Foods Not allowed in school
  • Fruit (fresh or dried)
  • Raw vegetables
  • Cold sandwiches
  • Pastries
  • Cheese sticks
  • Milk or juice cartons
  • Drinks in plastic bottles
  • Chocolate
  • Creamy biscuits
  • Chewing-gum
  • Chicken nuggets
  • Chips
  • Greasy or oily foods
  • Smelly foods such as eggs
  • Drinks in cans
  • Drinks in glass bottles
  • Nuts
  • Crackers
  • Cupcakes
  • Croissant and fatty pastries